The Best Meetings Your Team Can Have
When it comes to any type of relationship (whether it be personal or professional), one of the key factors is how well you’re able to communicate. In business, it’s very easy to make conversational errors; emails get skimmed (if not accidentally deleted), conversations become forgotten, notes get lost. These are just a few reasons as to why Sneeze It has implemented Daily Huddles (aka Stand-Up meetings).
The purpose of hosting a daily huddle with your team is to check in with members about what their day will look like, give them a chance to be heard, and know where each person is on a project. The huddle is not a meeting to plan your week or projects (that’s what usual “sit-down” meetings are for). Additionally, it’s purpose isn’t to report to a team leader. It’s for teammates to communicate with each other and have an idea what one another is working on. Every team member should have the chance to speak and vocalize status updates. This practice leads to better conversational flow and accountability.
Each team at Sneeze It runs their huddles a little differently, but all with the same goal. Some stand, some conduct them on their way to the office and others wait until the late morning – after they’ve given attention to their morning emails. No matter when you host your meeting (though the earlier the better), your huddle should be short, sweet and to the point – hence why some people prefer the standing method.
Here’s some general guidelines to follow when conducting your first few daily huddles:
- Host your huddle in the same place at the same time. If your team works flexible hours, choose a time when all members can be present and be consistent as much as possible
- Keep the huddle meeting short (10 – 15 minutes maximum)
- Put the huddle on everyone’s calendar to keep each other accountable
- Give everyone the opportunity to speak
- Do not problem solve
- Keep it to today
Over the course of the past year, daily huddles have become one of the most effective internal meetings we’ve hosted as a company. Does your company or organization run daily huddles? If so, let us know how they’ve helped you succeed!